Contract Administrator
If the Supplier completing an Order needs to alter the Items, quantities, or cost, they must submit a Variation request for your approval or rejection before work can continue.
1. Select Worklist from the ConSol menu
- NOTE: Users can action Variation requests from various screens. These include the Project View screen or the Order > Find Order search screen.
2. From the drop-down, select All
3. On the Orders tab, click on Request for Variation to open the worklist.
4. Click the Action/Acquire/Takeover button next to the request you want to process. This will open the Verify Variation screen. Scroll down the listed Items to check the details.
NOTE:
If you wish to see a snapshot of the original Order as it was when the Supplier accepted it (prior to variation requests) you can click the History tab, then click View Order Acceptance snapshot.
5. All variations that are being requested by the Supplier will be highlighted in red.
- For items where the Requested QTY differs from the Order QTY, the cell will be highlighted in red.
- For items where the Supplier could specify an item price (i.e. at cost items or new variable rate items), the requested item price is displayed in red under the original item price.
- For newly added items outside the scope or not agreed upon through a previous variation request, the entire item row will be highlighted in red.
6. To accept the changes, you can:
- Click the Accept checkbox in the heading at the top of the list of items to accept all variations on the order (N1);
- OR click the Accept checkbox next to individual items you want to accept (N2).
NOTE:
Only items that have been varied have a checkbox next to them. Items the supplier has not updated will have no checkbox.
7. Scroll to the bottom of the Order and fill in the Customer Response to Variation.
8. Click the Submit button.
Once actioned, your response is returned to the Supplier for them to review and acknowledge the acceptance/rejection of requested variations.