Contract Administrator
If the Supplier completing an Order needs to make any alterations to the Items, quantities or cost, they will submit a Variation request that requires your approval or rejection before work can continue.
1. Select Worklist from the ConSol menu
2. From the drop down, select All
3. Scroll down to the Orders section and click Request for Variation.
4. Click the Action button next to the request you want to process, and scroll to the Order Items section of the Variation Request to check the details.
NOTE:
If you wish to see a snapshot of the original Order as it was when the Supplier accepted it (prior to variation requests) you can click the History tab, then click View Order Acceptance snapshot.
5. To accept the changes you can
- Click the Accept checkbox in the heading at the top of the list of items to accept all variations on the order;
- Click the Accept checkbox next to individual items that are being accepted.
Only items that have been varied have a checkbox next to them. Items that are the same as on the original Order have no checkbox.
6. Scroll to the bottom of the Order and fill in the Customer Response to Variation.
Only items that have been varied have a checkbox next to them. Items that are the same as on the original Order have no checkbox.
7.Click the Submit button.
Next Steps:
The Request is returned to the Supplier, pending any manager approvals if required, for them to review and respond to the acceptance/rejection of any variations.